Articles in this category Letter FORMS AND PROCEDURE OF COMMUNICATION 28. Forms of communication - The different forms of communication, its content and format generally used by a Department are reproduced below:- (i) Letter - Conten... Demi-official letter Demi-official letter - Content Format Generally used in correspondence between Government officers for inviting their personal attention on the issue. Since demi-official letter is written in the firs... Office Memorandum (iii) Office Memorandum - Content Format Generally used for corresponding with other Departments or in calling for information from or conveying information to its employees. It may also be used in co... Inter-departmental note- U.O. Note (iv) Inter-departmental note (earlier referred to as U.O. Note i.e. before 7th edition of CSMOP) - Content Format (a)Generally employed for obtaining the advice, views, concurrence or comments of othe... Office Order (v) Office Order – Content Format Normally used for issuing instructions meant for internal administration, e.g., grant of regular leave, distribution of work among officers and sections, appointments... Order (vi) Order - Content Format Generally used for issuing certain types of financial sanctions and for communicating government orders in disciplinary cases, etc., to the officials concerned No…. Governm... Notification (vii) Notification - Content Format Mostly used in notifying promulgation of statutory rules and orders, appointments and promotions of gazetted officers etc. through publications in the Gazette of In... Resolution (viii) Resolution – Content Format This form of communication is used for making public announcement of decisions of government in important matters of policy in e.g. the policy of industrial licensin... Press communiqué/note (ix) Press communiqué/note - Content Format This form is used when it is proposed to give wide publicity to a decision of government. A press communiqué is more formal in character than a press note a... Endorsement (x) Endorsement - Content Format This form is used when a receipt has to be returned in original to the sender, or the receipt in original or its copy is sent to another Department or office, for info... Minutes (xi) Minutes - A record of discussions is prepared immediately after the meeting and circulated to the other Ministries/Departments concerned, giving date/time/venue of the meeting held, who chaired t... Correspondence with attached and subordinate offices Correspondence with attached and subordinate offices - Senior Officers/Head of a subordinate/ attached office under an administrative Ministry/Department shall correspond in respect of matters involvi... Single File System 30. Single File System - (i) This shall apply to matters which have to be referred by the Non Secretariat Office (NSO) to the Department for seeking a sanction/order, i.e. a decision not within its ow... References to the Attorney-General of India References to the Attorney-General of India - References to the AttorneyGeneral shall be made by the Ministry of Law and Just References to Constitutional/Statutory Authorities 32. References to Constitutional/Statutory Authorities - References to constitutional and statutory authorities such as Election Commission of India/ Union Public Service Commission etc. shall normall... References to the Comptroller and Auditor General of India 33. References to the Comptroller and Auditor General of India - References to the Comptroller and Auditor General of India for his views or advice shall be made only by or through the Ministry of Fin... Correspondence with Union Territory Administrations 34. Correspondence with Union Territory Administrations - All communications of a routine nature which clearly relate to the business of a particular Department, shall ordinarily be addressed to the S... Correspondence with State Governments 35. Correspondence with State Governments - (i) Communications on the subjects which clearly relate to the business of a particular Department shall normally be addressed to the Secretary of that Depa... Correspondence with the Lok Sabha and the Rajya Sabha Secretariats 36. Correspondence with the Lok Sabha and the Rajya Sabha Secretariats - Communications meant for the Lok Sabha Secretariat or the Rajya Sabha Secretariat and requiring urgent or high level attention ... . Correspondence with Members of Parliament and VIPs 37. Correspondence with Members of Parliament and VIPs - (i) Communications received from Members of Parliament and VIPs should be attended to promptly. (ii) Where a communication is addressed to a Mi... Correspondence with Ministers of State Governments Correspondence with Ministers of State Governments – The procedure laid down in the above paragraph (No.37) shall also be followed in dealing with communications received from the Ministers of State G... Correspondence with Foreign Governments and International Organizations Correspondence with Foreign Governments and International Organizations – Correspondence with Foreign Governments and their Missions in India, Heads of Indian Diplomatic Missions and posts abroad and ... Target date for replies 40. Target date for replies - In all important matters in which State Governments, Departments of the Central Government, or other offices, public bodies or individuals are consulted, time limit for r...