General instructions for drafting

Procedure for drafting - Draft is not required to be prepared in straight-forward cases or those for which standard forms of communication exist.

General instructions for drafting – (i) A draft shall be clear and concise. (ii) The number and date of the last communication in the series, and if this is not from the addressee, his last communication on the subject, shall always be referred to. Where it is necessary to refer to more than one communication or a series of communications, this shall be done on the margin of the draft. When two or more communications are to issue from the same file on the same date, a separate serial number may be inserted before the numeral identifying the year to avoid confusion in reference, e.g., A-.11011/5(I)/2001-Est., A-11011/5(II)/2001-Est. (iii) The name, designation, telephone number, fax number and e-mail (wherever applicable) of the officer signing the communication shall be indicated in the communication.