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ROLE AND FUNCTIONS OF THE PRESENTING OFFICER
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Knowledgebase Government - Bodies - Departments - Ministries - Offices Union Government Civil Service Disciplinary Proceedings - Suspention - warning - penalty - inquiry HANDLING COMPLAINTS ROLE AND FUNCTIONS OF THE PRESENTING OFFICER

BRIEF OF THE PRESENTING OFFICER

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What is the basic responsibility of the Presenting Officer (PO)?

1. What is the basic responsibility of the Presenting Officer (PO)? Presenting Officer is appointed for the purpose of presenting the case of the Disciplinary Authority so that the charges can be prov...
What are the various activities performed by the PO for the discharge of the above function

2. What are the various activities performed by the PO for the discharge of the above function? For achieving his objective, the Presenting Officer is required to perform several functions. Basically,...
activities performed by the PO during the preparatory stage

3. What are the activities performed by the PO during the preparatory stage? Following are the activities performed by the Presenting Officer during the preparatory stage: Examine Appointment order an...
What documents are to be received by the PO along with the appointment order

4. What documents are to be received by the PO along with the appointment order? a) PO receives the following documents along with the Appointment Order: b) Charge Sheet along with the enclosures. c) ...
Will it be fair and appropriate for the PO to meet the IO unless called for a hearing

5. Will it be fair and appropriate for the PO to meet the IO unless called for a hearing? Presenting Officer is the agent of the Disciplinary Authority and his endeavour is to prove the charge. On the...
What is the need for the PO to understand the charge immediately on receipt of the appointment order?

6. What is the need for the PO to understand the charge immediately on receipt of the appointment order? Presenting Officer can present the case effectively only if he understands the case of the Disc...
How does the PO analyse the Charge

7. How does the PO analyse the Charge? The PO has to perceive the Charge – Fact – Evidence co-relation in the Charge Sheet. For example, if there is a charge that an officer (working in a stores depar...
How should the PO link evidence to charge

8. How should the PO link evidence to charge? 104 Every fact that is required for establishing the charge must be presented through some evidence. Presenting Officer must locate evidence at his dispos...
What is the sphere of activities during the Preliminary Hearing Stage, with which PO is concerned

9. What is the sphere of activities during the Preliminary Hearing Stage, with which PO is concerned? Collection of original documents Finalising the schedule for the Inspection of the listed docume...
Where from and when does the PO collect the original documents

10. Where from and when does the PO collect the original documents? Originals of the documents listed in Annexure III of the charge sheet are generally held by the Disciplinary Authority. Normally the...
When does the inspection of documents take place?

11. When does the inspection of documents take place? It is during the Preliminary Hearing, that a decision is taken for the Inspection of the Documents. As per Rule 14(II)(i), inspection of the docum...
What precautions are to be observed by the PO during inspection of documents

12. What precautions are to be observed by the PO during inspection of documents? Inspection of listed documents by the Charged Officer is a sensitive event in the disciplinary proceedings. IO is at l...
What is the role of the PO with regard to the Additional documents and witnesses demanded by the IO

13. What is the role of the PO with regard to the Additional documents and witnesses demanded by the IO? Charged Officer is entitled to ask for the documents which may be of help in his defence. In fa...
What is the role of the PO in collecting the additional documents demanded by the CO

14. What is the role of the PO in collecting the additional documents demanded by the CO? Often, the Inquiry Officers request the Presenting Officer to collect the documents required by the Charged Of...
What is the role of the PO in handing over the listed documents to the IO

15. What is the role of the PO in handing over the listed documents to the IO? After the Inspection of the documents by the Charged Officer, in the next hearing, the Presenting Officer is required to ...
Is the PO entitled to have copies of the additional documents demanded by the CO?

16. Is the PO entitled to have copies of the additional documents demanded by the CO? As the Charged Officer is entitled for the copies of the listed documents, the Presenting Officer is also entitled...
What are the responsibilities of the PO during the Regular Hearing Stage

17. What are the responsibilities of the PO during the Regular Hearing Stage? During Regular Hearing, witnesses of both sides are examined. As regards the examination of the witnesses of the Disciplin...
What are the responsibilities of PO during cross examination of Defence Witnesses

18. What are the responsibilities of PO during cross examination of Defence Witnesses? The task of cross examining the defence witnesses involves the following activities: Gathering the background in...
What precautions are required on the part of the PO during the Regular Hearing stage

19. What precautions are required on the part of the PO during the Regular Hearing stage? It is said that efficient examination-in-chief, comprises in asking questions in such a way that the witness u...
What are the activities of the PO during post hearing stage? - submit the written brief

20. What are the activities of the PO during post hearing stage? After the hearing is over, PO is required to submit the written brief. The purpose of the brief is to establish, by relying on the evid...
What will happen if the PO could not attend a hearing?

22. What will happen if the PO could not attend a hearing? In this connection, para 9.2 of Chapter XI of the Vigilance Manual 1991 Ed provides as under: 9.2 Rule 14 (14) of CCA Rules provides that the...
actions of the PO should have the approval of the Disciplinary Authority - IO

23. What should be the form and frequency of interaction between the PO and the Disciplinary Authority? The presenting officer presents the case on behalf of the Disciplinary Authority. Therefore, all...