Daily Order Sheet (DOS)
8. What is Daily Order Sheet (DOS)? Daily Order Sheet is the record of the progress of the case handled by the IO during a day. It is prepared and maintained by the IO. While no definite format has been prescribed for the purpose, it is desirable to indicate the following in the Daily Order Sheet. (a) Serial No of the order (b) Date (c) Parties present (d) What happened [eg.: State Witness No. 3 and 4 examined, cross examined and re-examined. At the conclusion of hearing, Charged Officer intimated that he may not be able to attend hearing for two weeks because he had received message from his native place stating that his mother is not well. He accordingly requested that the next 96 hearing may be held after two weeks. Request has been agreed to. Date of Next Hearing will be intimated to the parties after two weeks] (e) Signature of the parties concerned
9. What is the importance of DOS? It needs to be appreciated that Daily Order Sheet will be the most authentic record for ascertaining as to what happened in the course of inquiry because it is signed by all present. Inquiring Authority should therefore pay adequate care to the accurate recording of DOS. All the opportunities granted to the PO needs to be recorded without fail because these will help in countering the allegation, if any, of inadequate opportunity raised by the Charged Officer at the later stage.
10. Are copies of the DOS supplied to all the parties concerned? Copy of DOS must be given to the parties present and signing it. While conducting ex-parte proceedings, it would be a good practice to dispatch the copies of the DOS to the delinquent official. This action will manifest the bonafide of the authorities, in case the delinquent official alleges denial of reasonable opportunity, bias, malafide, etc. 11. When is the Daily Order sheet to be prepared? Daily Order Sheets are to be prepared whenever there is a progress in the case – not only when hearing takes place. Thus the first Daily order sheet may be made on the day when IO received his/her appointment order. It may read as under: Daily Order Sheet No. 1 Dated 99. Aaa.9999 Parties present: None Received Order No. ….. dated ….. from ….. appointing me as the Inquiry Authority to look into charges framed against ….. vide Memorandum No. …… dated …… The following papers were also received along with the Charge Sheet: (a) Copy of the charge sheet (b) Copy of the written statement of defence (c) Copy of order No. …. dated …. appointing Shri …. as Presenting Officer in the case. An acknowledgement was sent to the Disciplinary Authority. Sd/- Name Designation