DOPT OM No. 11013/2/2000-Estt.(A), dated 25.08.2000

(3D) Official dealings between the Administration and Members of Parliament and State Legislatures – Observance of proper Procedure – Invitation to functions.

Reference is invited to the OM of even No. dated 23rd May, 2000 on the subject mentioned above in which it has been specified that Members of Parliament/State Legislature of the area are to be invariably invited to public functions organized by a Government office and that proper and comfortable seating arrangements at public functions should be made for the Members who appear above the officers of the rank of Secretaries to the Government of India in the Warrant of Precedence. In the context of a notice of question of privilege given by an Hon’ble Member of Parliament that he was not sent the invitation to a public function in advance, the Hon’ble Speaker, Lok Sabha desired that the requisite instructions/guidelines be reiterated with suitable amendments, in order to ensure that the same are strictly adhered to in the right spirit, by the concerned executive functionaries.

2. Attention of the Ministries/Departments is invited in this connection to Ministry of Home Affair’s OM No. 25/6/68-Ests.(A) dated 27.03.1968 (Decision No. (2A) wherein it has been emphasized that where any meeting convened by the Government is to be attended by Members of Parliament, special care should be taken to see that notice is given to them in good time regarding the date, time, venue etc. of the meeting, and it should be ensured that there is no slip in any matter of detail, however, minor it may be. Ministries/Departments are, therefore, requested to ensure that –

(i) intimations regarding public meetings/functions be sent through speedier communication devices to the Hon’ble Members, so that they are received by them well in time.

(ii) It may also be ensured that receipt of intimation by the Member is confirmed by the officer/official concerned.

[DOPT OM No. 11013/2/2000-Estt.(A), dated 25.08.2000]