Replies to communications from Members of Parliament and Members of Legislative Assembly

GENERAL ADMINISTRATION (SERVICES-fl) DEPARTMENT • CIRCULAR No. 66128/SD3/85/GAD. Dated, Trivandrum, 24th July, 1985. Sub:—Office Procedure—Replies to communications from Members of Parliament and Members of Legislative Assembly—Instructions issued. Ref—Government Circular No. 1341 60/SD3/74/PD. dated 30-6-1975. In the circular cited all officers were directed inter alia that letters received from Members of Parliament and Members of the Legislative Assembly should be acknowledged promptly and that all such letters should receive careful consideration and should be responded to at an appropriate level expeditiously. The Government direct that replies to the Members of Parliament and Members of the Legislative Assembly should be given by officers at appropriate senior levels as specified below:- (i) in the case of D.O. letters and other personal letters received from a Member of Parliament or a Member of the Legislative Assembly the reply will be issued over the signature of the Officer to whom the communication was addressed. (ii) In the case of letters other than D.O. letters and personal letters rec 6eived in the Secretariat, Departmental Officers and Collectorates from Members of the Legislative Assembly, replies will be issued over the signature of:- (a)an Officer not below the rank of Joint Secretary in the case of replies from Secretariat; an Officer not below the rank of Joint Director in the case of replies from the Headquarters offices of the departments; the Collector or the District Officer himself in the case of replies from the Collectorates and the District Offices; and the Head of Office himself in the case of replies from offices below the District level. (iii) In cases where the letter from a Member of Parliament or a Member of the Legislative Assembly has resulted in the issue of any Government order or proceedings a copy of the Government Order or proceedings will be communicated to the Member of Parliament or the Member of the Legislative Assembly together with a covering letter signed by an officer specified in sub paras (I) and (ii) above. 3. All Officers in the Secretariat and all Heads of Departments and Offices are requrested to follow these instructions without fall. V. RAMACHANDRAN, Chief Secretary to Government. PERSONNEL AND ADMINISTRATIVE REFORMS (ADVICE-C) DEPARrMEN