Filing of papers

23. Filing of papers - (i) Papers required to be filed will be punched neatly on the left hand top corner and tagged onto the appropriate part of the file viz. notes, correspondence, appendix to notes and appendix to correspondence, in chronological order, from right to left. (ii) Both `notes portion‟ and `correspondence portion‟ will be placed in a single file cover. (a) Left end of tag in the note portion will be tagged on to the left side of the file cover and right end of the tag will remain as such i.e. untagged. 15 (b) In the case of correspondence portion, right side of the tag will be tagged onto the right side of the same file cover and left side of the tag will remain as such i.e. untagged. (iii) Reference to previous communications should invariably indicated in the fresh receipt, if there is a mention about it. (iv) (a) If the file is not bulky, appendix to notes and appendix to correspondence may be kept along with the respective note portion or the correspondence portion of the main file if these are considered as integral and important part. (b) If the file is bulky, separate file covers may be used for keeping appendix to notes and appendix to correspondence. (v) When the 'notes‟ plus the `correspondence‟ portion of the file become bulky (say exceeds 150-200 pages), it will be marked `Volume I‟. Further papers on the subject will be added to the new volume of the same file, which will be marked `Volume II‟, and so on. In Volume II and subsequent volumes of the same file, page numbering in notes portion and correspondence portion will be made in continuity of the last page number in note portion/correspondence portion of the earlier volume. (vi) On top of the first page of the note portion in each volume of the file, file number, name of the Ministry/Department, name of branch/section subject of the file and classification of file will be mentioned. A similar procedure will be followed on file cover also.