RECEIPT OF DAK

9. RECEIPT OF DAK- (i) (a) During office hours, the entire dak of the department including that addressed to Ministers/Officers by name will be received in the Central Registry(CR) or Information Facilitation Counter(IFC). Where, however, immediate/important dak addressed to Ministers/Officers by name is sent through special messenger directly, it will be received by them or their personal staff. (b) In case, an officer is on leave or on training/tour or having retired or left the office after completion of his tenure, the incumbent or the personal staff concerned or the link officer or the officer just below the officer concerned, dealing with the subject will receive the immediate/important references, except confidential letters for which link officer arrangement will be utilized. In case none of the above mentioned officers are in position, the CR will receive such letters. (ii) Outside the office hours, dak will be received by the addressee himself at his residence if marked „Immediate‟ and addressed by name. In all other cases, dak will 9 be received, outside office hours by:- (a) the night duty clerk of the Department concerned; or (b) where no such arrangements exist, by the officer designated by the Department concerned to receive such dak. (iii) E-mails received in the Department will be downloaded centrally by the Department and forward the same to the officer concerned. E-mails addressed to Ministers/Officers will be downloaded by them or their personal staff.