DOPT OM No. 11013/6/2005-Estt. (A) dated 27th June, 2005

3E.  Official dealings between the Administration and Members of Parliament and State Legislatures  - Observance of proper procedure – Invitation to public functions.

Reference is invited to this Department’s O.M. No. 11013/2/2000-Estt. (A) dated 25th August, 2000 (Decision 3D above) on the subject mentioned above wherein Ministries/Departments were requested to ensure that Members of Parliament/State Legislatures of the area are invariably invited to public functions organised by a Government office and that proper and comfortable seating arrangements at public functions should be made for the Members.  These instructions also provide that intimations/invitations regarding public meetings/functions should be sent through speedier modes or communication and devices to the MPs so that these are received by them well in time.  The receipt of the intimation by the Member was required to be confirmed by the officer/official concerned.

2. The Secretary General, Lok Sabha has pointed out that despite these instructions, complaints have been received from the Members of Parliament that they are not invited to the functions held by Government agencies in the MPs’ parliamentary constituencies. Hon’ble Speaker has desired the Ministry of Personnel, Public Grievances and Pensions to take up the matter with all the Ministries/Departments/ Government functionaries.  It needs to be reiterated that Members of Parliament/State Legislatures of the area should be invariably invited to public functions organised by Government Departments, their Subordinate Offices and Public Undertakings under those Departments and intimation regarding such public meetings/functions should be sent to the Members concerned well in advance.  It may also be ensured that receipt of such intimation by the Members is confirmed by the officer/official concerned.  Such functions should be held, as far as possible, when Parliament is not in session.

3. All Ministries/Departments are again requested to ensure that the instructions referred to above are scrupulously followed in letter and spirit by all concerned which should  leave no room for complaints by the Members of Parliament in the future.

DOPT OM No. 11013/6/2005-Estt. (A) dated 27th June, 2005.