Forwarding the papers to the Accounts Officer (
80. Forwarding the papers to the Accounts Officer (1) On receipt of claim or claims, the Head of Office shall complete ^[items 14, 21 and 22] of Form 18 and send the said Form in original to the Accounts Officer with a covering letter in Form 19 along with the Government servant's service book duly completed up-to-date and any other documents relied upon for the verification of the service claimed. This shall be done not later than one month of the receipt of claim by the Head of Office. (2) The Head of Office shall retain one copy of the aforesaid Form 18 for his office record. (3) ^[Omitted] (4) The Head of Office shall draw the attention of the Accounts Officer to the details of Government dues outstanding against the deceased Government servant, namely, - (a) Government dues as ascertained and assesed in term of Rule 80-C and recoverable out of the gratuity before payment is authorized. (b) Amount of gratuity to be held over partly for adjustment of Government dues 1/30/2019 CHAPTER IX http://persmin.nic.in/pension/rules/pencomp9.htm#Obtaining%20of%20claims%20for%20family%20pension 9/16 which have not been assessed so far and partly as margin for adjustment in the light of the final determination of the gratuity. (c) The maximum amount of gratuity to be held over for the purpose of Clause (b) shall be limited to ten per cent of the amount of gratuity or rupees one thousand, whichever is less. (5) (a) If Form 18 has been completed and the claim or claims in the respective Forms have not been received from the beneficiary or beneficiaries, the Head of Office shall forward Form 18 and the documents referred to in sub-rule (1) to the Accounts Officer leaving unfilled ^[items 14, 21 and 22] of Part I of the said Form. (b) As soon as the claim or claims are received by Head of Office, they shall immediately be forwarded to the Accounts Officer with the request that ^[items 14, 21 and 22] of Part I of Form 18 may be filled by the Accounts Officer. ^ Substituted vide GSR 628(E), dated 1st September, 2014, Government of India, Department of Pension & Pensioners' Welfare Notification No.1/19/2013-P&PW(E), dated 29th August, 2014